Learning About Finance Topics

Reasons To Outsource Your Payroll

by Laurie Washington

Payroll services provide a wide range of benefits to businesses of all sizes. Here are some of the top reasons for hiring a payroll specialist. 

You Get a Specialist

If you hire someone to do payroll in-house, it's often an employee who doubles as a bookkeeper and handles other financial tasks aside from payroll. But when you outsource your payroll, you get the benefit of having someone whose job exclusively focuses on doing payroll and payroll tax services well. They may be more likely to be up-to-date on best practices and ways to make payroll more efficient for everyone. 

You Don't Need to Keep Someone Busy Full-Time

If you are a small business, the thought of even having a bookkeeper may be difficult if you don't have enough work to keep them busy full-time; payroll and financial outsourcing is a great idea at this stage. 

You Have an Added Level of Security

If you use an outside payroll service, you will likely have a dedicated staff member to handle your payroll each month. The security of an outsourced payroll is very beneficial. For one, your payroll data doesn't need to be stored on your own server, where the data can be more easily traced to your employees personally. Instead, data will be kept on the payroll service's remote server, where it is a few steps removed from your actual business. With a payroll service, you don't run as much risk of embezzlement or malicious attempts to mess with payroll amounts; the payroll company will take responsibility for making sure the amounts are correct. 

You Save Time

Dealing with payroll tasks can routinely affect your productivity if you need to deal with little mistakes, people not turning in their time cards on time, and other menial tasks. By outsourcing this job to another company, you can free up a lot of time for your team to be more productive and creative on the tasks that bring in the revenue. 

You Have Less Responsibility for Mistakes

Having an outside company responsible for your payroll can also help to alleviate the burden of potential errors. If an employee notices an error with their paycheck, then the dispute will be with the company and not with your directly. You can even act as an advocate to help them correct mistakes, thus being a "good guy" and not a "bad guy" in the payroll error.

In short, there are many reasons to outsource your payroll services. You may want to look for a full-service accounting firm with payroll specialists as well, if you need to outsource additional financial tasks.